VAT change in Switzerland from 01.01.2024

On 1 January 2024, the VAT rate in Switzerland will be increased from 7.7% to 8.1%.

As of Vertec version 6.7, it is possible to date the VAT rates in Vertec. In this case, you have to enter a new row on the Vat type with rate 8.1 from 01.01.2024. Vertec does the rest automatically.

For customers using an earlier Vertec version, we recommend the following steps for a smooth transition:

• Separate invoices neatly: settle and post services, expenses and outlays by the end of December. This way you can leave the old VAT rate as the standard rate until the last invoice is charged with old services.
• After all invoices have been charged by December:
  1. Under Settings > Projects > VAT types create a new with the new rate of 8.1%.
  2. Under System settings > Invoice / invoice note under Standard VAT type, select the newly created type.
  3. Optional: Under Settings > Projects > VAT types deactivate the old Vat type (remove the check mark at aktiv) if you do not want it to appear for selection. Otherwise, this step is not necessary for operation.

  The changeover to the standard VAT rate will:

  • The projects and with them the open services, expenses, outlays and unpaid invoices look at the default VAT type that is set in the system settings. Thus, they automatically apply the new VAT, you do not have to do anything else.

Customers who work with purchase VAT on outlays and expenses should refer to the section Purchasing VAT on unrecorded expenses and outlays Purchase vat on unrecorded expenses and outlays before switching to the new VAT rate.

Special cases

You need to cancel an old invoice and charge it again

• Cancel the invoice as usual using the button Stornieren or Stornieren. Verrechnen rückgängig.
• On the More Info page, set the VAT rate to the old rate. This rate must be active for it to appear in the selection (see step 3 above).
• Adjust the invoice and charge it again.

You want to charge an invoice according to the old rate and have already changed

• On the invoice, page More info, set the VAT to the old rate. This must be active for it to appear in the selection (see step 3 above).

You have fixed the VAT somewhere

• Wherever the VAT has been fixed (identified by the green font), it no longer adapts to the default VAT type from the system settings. If you want to use the new VAT, delete the fixed VAT rate with the X. The black font then indicates that the default VAT type is used.

What if a downpayment charged at 7.7% is now used for an 8.1% invoice?

Vertec automatically corrects this. In this case, a residual claim to the customer in the amount of the VAT difference results: