Setting up QR invoice in Vertec

QR invoice (Switzerland)

The payment component called QR-bill will simplify payment transactions for consumers and companies from mid-2020. The QR-bill replaces all previous payment slips and is the new standard document in Swiss payment transactions. Detailed information can be found at www.paymentstandards.ch.

The main component of the QR invoice is the QR code, which contains all relevant invoice information. Vertec supports the so-called QR invoice with QR reference.

For the correct generation of the QR code, the following information must be available in Vertec:

The invoice must be in the currency CHF or EUR.

Information on the type of payment

A payment type must be created for each payment link. This type must contain the following information:

• IBAN: Your QR-IBAN number as the payee. It consists of 21 alphanumeric symbols. Only QR-IBAN numbers with CH or LI country code are allowed.
• QR reference number: If your bank requires you to provide a 6-digit customer identification number (first six digits of the QR reference number), you must fill in the Field Customer Number on the payment type:

  

How to allocate payment connections for invoicing in Vertec is explained in the article on payment types.

Address details

• Payee: The payee is the one defined as company. This is either entered in System Settings > General > Company or, if you work with several companies, overwritten on the Payment Type .
• Payer: The invoice address of the invoice is used as the payer.

The addresses must contain the following information:

• Name: Max. 70 symbols. Corresponds to the account holder.
• Address: Only the first row of the address is considered.
• ZIP code: Without prefixed country code.
• Location: Max. 35 symbols.
• Country: Two-digit code according to ISO 3166-1. If LI or Liechtenstein is specified, LI is used, otherwise (or if nothing is specified) CH. Other country codes are not allowed and are ignored.

Report templates

The Financial Reports supplied by Vertec by default all contain a page with the QR code at the back. The prerequisite for the page with the QR code to appear is the presence of an IBAN number on the payment type (see above ).

Since the QR invoice is printed on plain paper, you usually do not need to customize the template.

EPC QR invoice (SEPA)

From version 6.5.0.11 onwards, the EPC QR code can be used for transfers in the euro area. An EPC QR code is a QR code standardised by the European Payments Council that contains all the data required for a SEPA credit transfer.

In order to use the EPC QR code, the currency on the project of the invoice must be EUR be presented.

Information on the type of payment

A payment type must be created for each payment link. This type must contain the following information:

• IBAN: Your QR-IBAN number as the payment recipient. This consists of a maximum of 34 alphanumeric symbols (before Vertec version 6.6.0.11 only a maximum of 21 symbols).
• Company: The name of the payee is the name of the address stored as a company. This is either entered in system settings > General > Company or, if you work with several companies, overwritten on the payment type.
  The payee’s name may have a maximum of 70 symbols.

RF Reference Number

An optional RF reference number can be entered in the EPC QR code. This is up to 25 symbols long and is automatically generated by Vertec from the following information:

1. A prefix with the letters RF and two check digits
2. The person account number of the invoice recipient (rechnung.personenkonto). Used only when the setting Anzahl Stellen für Personenkonto on payment type > 0 and does not exceed the specified length.
3. The invoice number. If the invoice number is longer than the available positions, no RF reference number will be generated.

The RF reference number is thus composed as follows:
RFXX (+ filling 0) + personal account number + invoice number.

Note: Before version 6.5.0.15, only digits are allowed, no letters and special characters.

Example

The personal account number is 5296, the invoice number is 2021000123 and the quantity of digits for the personal account is 8. With prefix and filling zeros, this results in the RF reference number: RF86000000052962021000123.

Report templates

The member epcqrcode can be used on the invoice report.

In addition, the member rfreference is optionally available on the invoice, which includes the reference number according to RF standard (see above).