Entering payments

• Payment type: To enter payments manually, at least one payment type must be present. Select the appropriate payment type here.
• Payment date: This date is pre-entered. You can change the date manually if necessary.
• Invoice amount: The total amount of the invoice is already pre-entered as the payment amount. If it is a partial payment, you can also adjust the amount manually.
• Mark invoice as paid: If you check this box, the invoice will be marked as paid (see next section):

Mark invoice as paid

Whether an invoice is considered paid does not only depend on whether the amount has been reconciled, i.e. paid in full. There is also the checkbox Bezahlt on the invoice (see below). In this way, invoices where a balance has been written off can also be marked as paid.

For example, if you create a filter folder that outputs all invoices marked as paid, the result may differ from a filter folder that outputs all invoices where the amount Paid is equal to the invoice total.

The option Bezahlt you can have placed via the payment (checkbox Rechnung als bezahlt markieren) or set manually on the invoice, on the page More Info:

Will the option be Bezahlt manually entered on the invoice, this is done without changing the amount paid. If a list of invoices with the columns Amount opened and Amount paid is used in an A/P invoice voucher, payments must also be entered for the invoices so that the Amount opened and Amount paid are changed. Otherwise, the invoice is considered “paid” (the checkbox), but no payment has been received/entered.

Button Pay... on the page More info

In Vertec versions before 6.7.0.6 there is still a button Pay... on the page More info of invoices. This is from the time before the possibility of entering payments. It was used to enter paid amounts manually. The corresponding amount is simply deducted, there is no history nor is it possible to enter partial payments in a clear way. We recommend that you do not use this button in earlier versions.

To prevent this button from accidentally using the old mechanism by pressing it, it can be deactivated with the following user right:

Rechnung > xBetragBezahlt > Schreiben > verweigern

Starting with version 6.0, the button can also be hidden via customizing with the following rows:

<Page Override="InvoiceFurtherInfo">
    <Button Override="Pay" Visible="False" />
</Page>

The payment objects can still be entered as normal.

The payments can also be shown e.g. in the invoice list. Create a payment amount column with the column expression: payments.amount->sum. You can then see at a glance how much has already been paid per invoice.

Payments via script

There are several scripts available to help automate the manual entry of payments. Contact your Vertec advisor if you would like to set up such a script.