With the outlay type, you can pre-define rates and text for an outlay. Furthermore, you can define accounting-related settings, such as hour account, revenue account and VAT rate, at the outlay type level.

You can enter new outlay types in the folder Settings > Purchases > Outlay types.

• Code: An abbreviation is selected as the code to be entered later. This code is intended as an entry aid and we recommend you keep it short.
• Margin or unit price: There are two variants of price calculation: Price or Margin. You can switch between price and margin on each outlay. The default setting in Vertec is Margin. If the issue type does not contain an amount in the Unit price (external) field, the system margin is automatically accepted. So if you want to work according to the Quantity and Price system, you need to make sure that the issue type has a Unit price (external). For more information, see the article Outlays.
• Text (language): The text you enter (and translate as needed) appears as text on the outlay that is entered. It can be added to each outlay.
• Active: Outlay types that are no longer used can be set to inactive in Vertec. They will no longer appear in the drop-down list when outlays are entered. However, they are still available for evaluations or in the outlays that have already been entered (history).
• Enter as gross amount: On the outlay type, it is possible to preset whether outlay amounts entered on this type are entered gross or net by default. Value can be overridden on the individual outlay.
• Assigned project types: On the right, you can specify the project types for which this outlay type may be entered. The outlay type then only appears on projects of these project types. If nothing is specified, the outlay type appears on all project types.

Usually, the internal value and the cost value are the same. The cost value differs from the internal value only if you want to calculate an overhead markup on the price paid for the outlay as part of a cost calculation. In this case, you enter the price plus the overhead markup in the Cost field. When you enter outlays, the cost value is calculated accordingly.

Like service types and outlay types, an outlay type can also be assigned to a phase. For this phase assignment, in turn, rates can be overridden. In addition, the outlay type phase assignment gives users the option to budget outlays per phase:

The Budgeted column shows the budget value on the outlay type.

The Planned column sums up all outlays of the phase and the corresponding type that has been set as the status on the outlay planned. Similarly, the columns Ordered and Invoice received represent the statuses ordered and received.