BMD accounts receivable extension
Working with the BMD receivables interface
Product line
Standard
|Expert
Operating mode
CLOUD ABO
|ON-PREMISES
Modules
Services & CRM
Budget & Phases
Purchases
Resource Planning
Business Intelligence
Created: 23.01.2019
Machine translated
Updated: 28.07.2024
|
Adapted wording and layout.
The BMD receivable interface is a file interface that creates CSV files.
Up to date, debtor invoices can be posted and cancelled in BMD.
The extension is cloud-ready and implements list-based posting. Since a file is created directly for each posting process, postings can be performed directly on entire lists instead of for all objects individually.
Installing the extension
To install the interface, open the BMD receivables interface in the Settings > Extensions folder and click on Installieren.
The extension creates the following system settings Accounting:
Accounting files Save path: Optional. A file path can be defined here, where the generated accounting files should be saved. This will only be taken into account when working with the desktop app (see section Posting / cancelling invoices below). PropertyName: AccountingFilePath. StringProperty. |
Next post number: Default value: 0. If there is a number > 0, then this is the counter for posting numbers. Each posting (posting and cancellation) is then posted with this counter as a posting number. When posting, the posting number used is written in Vertec as a posting number in the invoice, not when cancelling (standard behavior of Vertec extensions). If it says something else (0, a negative number, blank), the invoice number is always used as the posting number. Thus, a posting and its cancellation have the same posting number. PropertyName: AccountingNextDocumentnumber. IntegerProperty. |
Post / cancel invoices
Posting / cancelling invoices is done either on a single invoice on the Accounting page, or on a list of invoices by right-clicking > Buchen or Stornieren.
In order to be bookable, the invoice must have a debtor number. The personal account number is used as the debtor number. The determination of the debtor number for an invoice to be posted takes account of PK numbers for customer, project, invoice address of the project and invoice address of the invoice.
If no debtor number can be determined, a new personal account number is entered at the customer address and the invoice is thus bookable.
For each posting/cancellation process, a ZIP file is created with one accounting file and one master data file per client.
- Desktop App: The ZIP file is stored in the path specified under Posting files storage path. It contains all data relevant for the import.
- Cloud App: The ZIP file is stored in the path specified under Posting files save path (versions before 6.3.0.13: ZIP file is saved in Temp directory). It contains all data relevant for the import.
- Web App: After each posting, an archive is offered for download. It contains all data relevant for the import.
ATTENTION: If the download is aborted, all data will be lost. We recommend turning on the automatic download in the browser. Then the file will be saved securely on the client.