Integrated solution: efficient mandate management from initial contact to invoicing.
Modern fiduciary management for optimal, end-to-end control means: In addition to mandate management, deadlines and invoices, our software also provides all the important data for the economic management of your fiduciary company. This makes Vertec the preferred solution for fiduciary companies with at least 10 employees or more.
Your specific requirements are implemented quickly and easily with Vertec. Our “best-of-breed” strategy and practice-based industry expertise for rapid development of individual functions ensure this. In close collaboration with our customers, we strengthen our industry expertise. Our strong market presence in Germany, Switzerland and Austria for over 25 years proves that we understand your business perfectly.
Made for the requirements of both today and tomorrow. Vertec features offer noticeable added value
out of the box and can be individually customized, if necessary.
Contacts are an important part of the root data in Vertec. Easy handling makes daily work easier.
An email is saved as an activity in Vertec directly from Outlook and thus can be made visible to anyone, provided the required user rights are granted. Activities can also be recorded on the go using the Vertec Phone App, while email conversations can easily be saved with Vertec Outlook App.
Services and expenses are entered centrally on cases. Simple, fast and even with your smartphone.
With the Phone App, expense recording is completed with one click. Taking a photo is enough, while the AI working in the background processes the receipt and completes the expense recording directly.
Individually customizable to the requirements of your company.
Charge services efficiently and time-saving with Vertec.
Blog article: Surcharge and Deductions: The investment and amortization of fiduciaries
Vertec can be configured as an invoice program so that it uses text templates for sending invoices via email with the invoices being attached as PDF files.
Maximize employee capacity with comprehensive resource planning solutions for fiduciary companies.
Vertec offers business intelligence (BI) solutions that enable fiduciary companies to efficiently analyze and evaluate data.
More than 1'200 companies rely on Vertec
Vertec already offers all the important functions for business processes in fiduciary companies “out of the box”. Additional features and functions can be implemented on request shortly to meet your personal requirements.
Lean mandate processes easily administered
On-Prem or Cloud Suite: secure in any case
Best-of-breed means using the best products in a category. Vertec follows this strategy by focusing on its core competencies such as contact management, mandate management, invoicing and controlling.
In line with the “best-of-breed” strategy, Vertec can be seamlessly integrated in different work environments. Standard interfaces enable fast integrations, and individual connections complete interoperability.
Even with its core features alone, Vertec yet adds high value for more than 1'200 customers. Additional features expand the range of functions, individual customization make Vertec the ideal solution for you.
Event series 2024/2025: Digitalization in fiduciary companies
Yes, Vertec can also be used as a mobile time recording system. With the Phone App, available for both Android and iOS, you can record services, time and data using your smartphone.
Vertec has an interface to Microsoft SharePoint Online (Microsoft 365). The Vertec sales partner Lean Business AG distributes an M-Files Connector for Vertec. Customer-specific extensions also exist for the DMS iManage, for example.
In order to provide the Vertec Cloud Suite, we use the infrastructure of external service providers based in Switzerland, Germany and Austria. We guarantee our customers a high standard in dealing with information security.
You can find out more about our partners on the page subcontractors . In our blog article Vertec lives high security standards, we explain in detail why security is particularly important to us and how we implement security standards.
Modern fiduciary management requires a customizable solution for optimal financial management. Thanks to Vertec’s industry expertise, many additional features are realized for customer needs. In addition to clients, deadlines and invoices, Vertec also provides all the important data for the financial management of your company.
Every fiduciary company has individual requirements – be it for mandate processes, approvals or individual evaluations. In the implementation projects, customer solutions are created that fit exactly to the fiduciary company. The know-how from the implementations is used for the further development of the software.
Different customer projects thus create a common ground for functions such as invoice splitting or deadline management. As soon as a completed feature is ready, we publish it as a free “additional feature” on our Knowledge Base. This turns industry expertise into software.
The field-proven additional features yet provide at least 80 % of the required functionality. The remaining 20 % is delivered by quick and light individual adjustments.
Many trust companies often record their time and performance by using Excel or other time tracking tools. Afterwards, the data is copied manually to Word for invoicing. The back-office must then obtain approval from the relevant member of staff or fiduciary responsible for the services to be invoiced. After invoicing, the back-office sends the invoice back once again for final approval. Often changes are made to the texts or the services entered.
Specialized fiduciary software such as Vertec can help you save a lot of time here.
Approval procedures ensure that the correct services appear on the invoices and that the responsible fiduciary has approved them. The services can be approved periodically and then blocked for further adjustments. You can also implement any other approval procedures individually for each case. You can, for example, approve individual services or grouped services on individual lists of services. Once a month, the case manager or responsible fiduciary reviews the services and releases them altogether for invoicing.
Your back-office or administration can see at a glance which services can be charged and which should remain open until the next billing cycle. By approval of services, fewer subsequent adjustments to the invoices created are necessary.
Also a plus: internal communication is reduced to a minimum.
You create a new offer on an existing case. You select the service types (performance) and assign them to the offer. The budgeting follows as the next step.
One clear advantage: Case and offer are linked directly, which helps you save valuable time.
Test instances are created fully automatically via our Customer Portal. The trial period is 30 days and ends automatically. For technical reasons, it cannot be extended.
Alternatively, before the 30-day period expires, you can either renew it by purchasing at least one Vertec license or sign in again with a different email address. Purchase of a license will allow you to continue working with the database and URL used in the original trial period.
