Overcoming the Fear of Implementing New Business Software

The decision to implement new business software is often accompanied by uncertainty for many companies. Questions such as «What will happen to our existing data?», «How long will the implementation take?», or «Will the system still meet our requirements in the future?» are common. These fears are completely understandable, but, with the right support, these challenges can be overcome.

Many companies have been working with mature system landscapes for years, which are kept running through individual adaptations and workarounds. These structures are often complex and depend on individual administrators. Just how risky these dependencies actually are becomes clear, at the latest, when an ERP switch or a change in personnel occurs.

Fear of Migration and Data Loss

The fear of data loss is understandable. After all, this concerns important business data from past years. All data that is relevant for your future processes is, of course, structured and completely migrated.

At the same time, the migration also presents you with a great opportunity: You get to decide what is migrated and what remains in the old system as a backup. Many of our customers seize this opportunity to get rid of unnecessary ballast and to start with a clearer, more efficient setup.

Our experienced project managers can guide you closely through the entire migration process and ensure that you transition to the new system in a structured manner, without interruption.

Integration with Existing Systems

A common requirement when implementing new software is its integration with existing systems. Many companies worry that the new software might not be compatible with the tools and platforms they are already using.

Vertec is capable of seamlessly integrating with various popular systems and software solutions, such as Abacus, Sharepoint, Bexio, and DATEV. Through standard and customer-specific extensions, the existing systems can communicate efficiently with each other. This flexibility minimizes integration efforts and allows for a fast implementation.

Fear of Long Implemention Times

«Time is money» and, understandably, companies want to start working productively with the new software as quickly as possible. Especially with more complex projects, the implementation can take several months. But it doesn't have to. The speed of Vertec's implementation largely depends on how clearly prioritized and focused the project is driven – on both sides.

In a short scoping project, you have the opportunity to get to know Vertec in practice. Critical processes can be modeled in a prototype. This allows you to test the suitability of the software and to get an idea of how the software «feels». The prototype lays the foundation for further implementation.

The implementation can occur in several stages. You can start using core functions such as time tracking or invoicing with the default version, while additional configurations are added in parallel.

As part of the onboarding process, we guide you through the fundamental processes and functional domains that can be ideally mapped with Vertec.

Fear of High Costs

Investments in business software are often accompanied by concerns about profitability. Vertec offers you a fair and transparent licensing model that can grow with your company. In addition, our efficient implementation ensures that you quickly benefit from the advantages, allowing your investment to pay off rapidly.

Our solution is scalable. With Vertec, you only pay for the functions you truly need. Furthermore, almost 50 additional features are available for free to all users, which you can flexibly select and install in Vertec.

Our Cloud Suite also provides maximum flexibility, while reducing your infrastructure costs – demonstrated by Libera AG. By switching to the Cloud Suite, Libera AG was able to save around 25% of its IT costs and now benefits from a significantly leaner IT operation.

Software Maintenance

Many companies fear that new software will lead to complex maintenance contracts or constant update loops. However, with Vertec, maintenance remains manageable and predictable. Our releases bring continuous improvements, security updates, and new features, without overwhelming you.

But like any good infrastructure, your software needs maintenance. Every software needs a caretaker. As described in our  blog post «A Caretaker for Business Software», this person ensures that updates are sensibly planned, security aspects are considered, and processes are kept in mind. They coordinate, document, and contribute significantly to keeping your software stable and capable of evolving.

Our project managers work closely with your Vertec caretaker to ensure that they are always well informed.

Fear of Employee Acceptance

New software brings changes for employees. Many companies worry that their employees may struggle to accept the new software.

However, Vertec is designed to be so intuitive that the training time is kept to a minimum. Thanks to Vertec's user-friendly interface, your employees can quickly learn how to use the software.
We offer courses for all levels, from the basics to advanced configuration and scripting. This way, everyone can acquire exactly the knowledge they need.

Another advantage of Vertec: With almost 600 articles  in our Knowledge Base and an AI chatbot that answers questions at any time, continuous support is guaranteed for all our users.

And should any issues arise with the application: our friendly support team is happy to help you. We understand how important it is to respond quickly to technical issues. On average, support requests are resolved within one hour, ensuring that your issues are fixed quickly and your business continues to run smoothly.

Conclusion

Implementing new business software doesn't have to be risky. Quite the opposite.  It gives you the opportunity to optimize established structures, streamline processes, and position your company for the future.

With Vertec, you can rely on a proven, secure, and flexible solution that provides you with real value, not only today, but also in the future.

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