Reposting downpayments

Downpayments are always billed to the same project by default in Vertec. However, using the feature described here, downpayments can be re-posted to other projects.

This application is an Additional Feature. The corresponding config set can be found here.

Application

Conditions for rebooking downpayments

• The Currency of the source and target project must match.
• The user needs write rights on both projects, i.e. the Project Leader Legal must own projects or be assigned to the user group Project Supervisors.

Rebooking individual downpayments

The rebooking is made on the individual downpayment for actions > Vorschuss umbuchen. Only projects of the same customer can be selected as a target project.

This Reconcile the Offset checkbox on the downpayment of the source project, sets the value of Amount open to 0.00 and creates a pro forma invoice in the amount of the downpayment (as a negative total amount) to charge it.

On the target project, a new downpayment is created as well as a pro forma invoice linked to the downpayment. The downpayment contains in the Title field Designation information on the date on which the advance was downpayment and from which source project:

When creating a new invoice on the target project, the downpayment is automatically deducted.

Rebooking several downpayments

If not individual, but all open downpayments of a project are to be rebooked, the option can be used on the project via actions Projektvorschüsse umbuchen shall be elected:

This Reconcile the Offset checkbox on all downpayments of the source project and sets the value of Amount open to 0.00. In addition, a pro forma invoice for all downpayments (as a negative total amount) is created to charge them.

On the target project, new downpayments will be created as well as a pro forma invoice linked to the downpayments:

Downpayments contain in the Name Designation information about the date on which and from which source project the downpayment was transferred (see above). When a new invoice is created on the target project, the downpayments are automatically deducted.

Requirements and Download

Important information before import can be found in the Worth knowing about the additional features article. Config sets modify data in Vertec, which can overwrite existing data.

The exact import process can be found in the Articles about the config sets.

Download the additional feature with the following download link:

The following objects are created by importing the config set: