Plug-in: Payment plans

With this plug-in, payment plans can be created and charged on projects.

This means that different payments (instalments) to be charged in the future can be entered in advance and charged at the time until the total amount is reached.

Download and install

Download the plug-in with the following download link and install it in your Vertec. The exact procedure is in the article   Things worth knowing about the plug-ins described.

Requirements

• The Expert product line is a prerequisite for this plug-in.
• The additional class12 may not yet be in use.

Application

Entering a Schedule Payment

Open the project on which you want to entered scheduled payments. Via right-click or the menu Neu > Geplante Zahlung you can entered a new scheduled payment. It looks like this:

Here you can enter a designation, a date and an amount. All amounts entered are treated as net amounts. The project on which the scheduled payment was entered is automatically assigned to the scheduled payment as a subfolder.

In the root folder Invoicing there are the subfolders Schedule Payments and Annual Overview Schedule Payments:

• The folder Geplante Zahlungen directly shows the scheduled payments. It can be filtered by date, by payments still open and or already settled.
  Note: “Open” is a payment even if it is already on an invoice, but it has not yet been charged.
• The folder Jahresübersicht geplante Zahlungen contains all projects with scheduled payments. All projects for which there is or has been at least one scheduled payment are shown.

Invoicing payments

A payment can be invoiced using the registered script. Open the payment you want to invoice. In the Actions menu, the registered Invoice Schedule payment script can be started:

An invoice will be created with an downpayment equal to the amount of the scheduled payment. No other values will be charged to this invoice. If the invoice is deleted, the automatically generated downpayment will also be deleted.

The invoice is automatically linked to the downpayment, which in turn is linked to the payment. A Scheduled payment folder appears on the invoice.

Creating the final invoice

Once all planned payments have been invoiced and charged, a final (pro forma) invoice must be created up in order to be able to reconcile the downpayments and evaluate any hours incurred.

For this, create on the project via Neu > Rechnung a new invoice. The services included in the project as well as the downpayments of the planned payments are automatically assigned to the invoice or the downpayments are automatically deducted. On the More Info page, the invoice is displayed on Proforma provided.

The total amount of the planned payments can now be entered manually as a fixed amount, here in the example the 15,000.00, which gives the total 0.00.

Now the invoice can charged You can see that all the planned payments are reconciled by the fact that the Geleisteten Vorschüssen the open amount anywhere at 0.00 is:

Technical Information

Importing the plug-in creates the following objects: