Time-saving invoicing with vertec
Project invoicing made easy: Whether you create invoicing for an entire project, a specific period or individual project phases, use Vertec for project invoicing and digitize your business process. Significantly reduce time and save long-term costs.
You can approve services periodically. When invoicing for project billing, you can see at a glance whether all services have been entered correctly. In addition, released services can be blocked just like expenses or outlays in the specified period.
With the click of a mouse, you can create a new invoice from a project in Vertec. If the project is divided into phases, you can select individual project phases for invoicing at this point. You will then receive all relevant information in summary form on the invoice overview.
In principle, all employees with the appropriate user rights can create invoices. Vertec, as software for project invoicing, already provides you with several templates and reports for this purpose. Word reports can be customized as document templates (*.dot files). This allows you to easily map individual settings.
Once the invoice has been processed and created, it can be posted. If you have connected a financial accounting solution to Vertec, a receivable posting is triggered immediately.
In an invoice, you can make subsequent changes to the total amount. Individual services, expenses or outlays can also be processed for invoicing independently of the services actually recorded. All figures are kept in duplicate, so that nothing is lost on the expense side. Post-Calculation This can be important. Any subsequent changes can be easily reversed.
Vertec offers the option of automatically creating advance invoices in the project billing. Recur invoices, e.g. for service contracts, can also be implemented with Vertec.
Basically, the dunning system is integrated into the external accounting program, to which Vertec is extension via an interface. Dunning and payment control are then taken over by the latterapply In addition, Vertec offers the option of setting up its own dunning system. For this purpose, we have the function Dunning System designed to remind invoices created in Vertec, taking into account different Dunninglevel.
Product line “Standard” or “Expert”
Module “Services & CRM”
Performance recording , Expense Recording , External Services
Yes, because Vertec has been developed specifically for service providers. When invoicing, you can still edit the services to be invoiced, and you can invoice both at fixed prices and depending on expenditure (hours and material). Of course, you can also invoice travel expenses and other expenses, too.
If only parts of an invoice should be paid, then click on the “Pay” section of the invoice and enter the amount received there. The outstanding amount remains on the invoice.
Vertec can be configured as an invoice program with individual text templates for emails. The invoice as a PDF file is sent directly as an attachment.
You can set a dunning level and have them calculated manually or automatically. For example, if you want to set dunning level 1 after 14 days, open payments after this period can be marked accordingly. In addition, you can create dunning letters directly in Vertec and send them to the customer. With the function dunning, you can easily map the dunning process in Vertec.
Vertec does not have its own accounting system, but interfaces for all common financial accounting programs. The interfaces can be installed at the push of a button and activated in the system settings. This allows for a smooth transfer of data.
Invoice data is transferred using extensions. Many of these F&A interfaces are already cloud-ready. For more information, see the Knowledge Base article on all Vertec extensions at a glance.
Vertec provides a variety of reports. An overview of our standard reports can be found in our Knowledge Base.
By default, all services entered on a project are automatically displayed on the invoice. Alternatively, you can select a service period such as a month. In this case, only the services entered during this selected period will be displayed on the invoice.
Yes, you can create individual release procedures in Vertec. Depending on your requirements, this can be done after performance recording or only after invoicing.
Discounts can be defined in Vertec as a percentage value or as an absolute amount on a project. It is also possible to enter individual discounts on an invoice.
Yes, you can customize the Word templates for the invoice design and layout in Vertec. It is possible to create several templates for invoices.
Yes, in Vertec you can work with different VAT rates and save them in the settings, then assign them to projects.
