Absence approvals

Additional feature for the management of absences through individual approvals

Operating mode

Cloud Suite

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ON-PREMISES

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Business Intelligence

Created: 03.05.2021
Machine translated
Updated: 24.04.2025 | Expandability for evaluation folders removed, version requirement raised to 6.7.0.17.

This application is an Additional Feature. The corresponding config set can be found here.

Application

This additional feature implements a workflow for approval of absences. Newly entered or changed absences are automatically assigned to inaktiv The team leader must then activate (= approve) the absences of his team members.

As soon as an user enters a new absence or changes an existing absence, the team leader receives a notification:

Double-clicking on the notification opens the absence:

By activating the checkbox Aktiv the absence is approved and the notification is automatically deleted.

a list of all absences to be released can be found under HR > Absence releases > Abwesenheiten zur Freigabe. This list can be filtered by date, team leader or employee.

Shared absences appear in the folder Freigegebene Abwesenheiten:

The user can see in his absences who has approved the absence when:

If relevant data is changed, the absence is set to inactive again and the team leader receives a notification.

If an user’s team leader changes, existing out-of-office notifications on the old team leader are deleted and new notifications are created on the new team leader.

Requirements and Download

Important information before importing the config set can be found in the Worth knowing about the additional features article. Config sets modify data in Vertec, which can overwrite existing data.

The exact import process can be found in the Articles about the config sets.

Download the additional feature with the following download link:

Version Requirement Download
6.7.0.17 Configset_out-of-office shares.xml

The following objects are created by importing the config set:

folder

folder in the root HR root folder with the following subfolders:

  • Absences for approval
  • Released absences

The root folder HR is created if it does not exist yet. This can also have already been created by the
Additional feature root folder hr, then it is taken.

User groups
  • User group Folder access HR

The user group allows the view of the root HR root folder and has full read and write access to all users and their absences. It can activate all absences, regardless of the team leader.

The users must be Assigned to user groups to the appropriate user groups.

Note: Assign to the Folder Access HR user group gives team leaders the ability to approve the absences of members of their team (if they have the Team Leader Legal). The HR user group is not required for this purpose. The HR user group also accepts user rights to approve absences from other teams.

Scripts
  • Event: Log the approval of absences
  • Event: Set absence inactive on change
  • Event: Change notifications for absences if teamleader changes
Translations

A total of 2 Translations will be created.

Netherlands

United Kingdom