Recurring invoices

There are several ways in Vertec to invoice recurring amounts. The effective solution depends on how the amount to be charged is mapped in Vertec. Is there a phase, service, expense or outlay invoiced at a time? Or should an amount be repeatedly invoiced pro rata in Vertec until the amount is used?

Different approaches for different cases of recurring invoices

The idea is always that on a phase (or a project) you have all the data you need for recurring charging. The easiest way is to charge e.g. maintenance fees for software, where you can simply create an outlay and place it on an invoice. It becomes more difficult with fees, where the amount is to be understood as a downpayment and you have to make a final invoice at the end.

The basic question is what kind of recurring invoices are issued. Are these

• Own services such as hotline (service revenue)?
• Non-own services such as fees, rent, licenses, etc. (trading income)?

Below you will find a few examples of different cases and applications. This list is not complete. There are almost no limits to the possibilities. It is important to find out which system is right for you. Contact your Vertec advisor.

Invoice your own services (service income)

There are several variants:

Service contracts

For the charging of service contracts such as maintenance or hotline, there is the Plug-in: licensing and service agreements , which perfectly reflects these requirements.

Regular partial invoices up to fixed amount reached

As a manual variant, fixed-price invoices are issued here. Any evaluation of the services rendered is made at the time of invoicing.

Here you can proceed according to the application case: Regular partial invoices up to a fixed amount.

Charging by means of a fixed-price phase

Here a fixed-price phase is invoiced. The evaluation of the services takes place only at the end of the entire period. Here there are the following variants:

• The customer pays in advance: in this case, at the beginning of the period, a downpayment is invoiced and a fixed-price phase is opened, on which the services are entered. At the end of the period, the phase is completed and charged, with deduction of the downpayment. A zero invoice then results.
• The customer pays afterwards: in this case, a fixed-price phase is opened at the beginning of the period, on which the services are entered. This fixed-price phase is normally completed at the end of the period and invoiced to the customer.
• The customer pays in installments, e.g. 12 monthly invoices. Here the Plug-in payment plans can be used.

Invoice non-own services (trading income)

For the charging of non-own services such as licenses, our Plug-in: licensing and service agreements is suitable, which reflects this requirement.