Open personal accounts in Infoniqa ONE 200

The address interface is implemented separately by addresses and person accounts. The addresses are used jointly by receivable and creditor person accounts.

Accounts receivable and accounts payable addresses in Infoniqa ONE 200 can be created directly in Vertec. Accounts receivable addresses are created based on a Vertec address, accounts receivable addresses are created based on a Vertec project or a Vertec address.

In the detail view of the corresponding entry (project or address), click on Accounting in the Actions menu and select the desired menu item:

It is also possible to export several addresses or projects at once. To do this, select the desired entries in the list and select the appropriate option from the Accounting menu with the right mouse button.

When creating new accounts receivable or accounts payable addresses based on an address entry in Vertec, Infoniqa ONE 200 creates an address in all clients defined in Vertec. To do this, the system setting Open addresses in all clients must be set to Y. The list of clients is determined from all clients defined on Project Types in Vertec.

If several currencies are used, the addresses must also be opened in all necessary currencies. However, when creating the debtor personal account based on the Vertec address, no specific currency is available.

Therefore, the system settings > Accounting > Currencies must be set accordingly. If nothing is specified, the creditor will be opened in CHF. For example, if Euro is to be used as well, 'CHF,EUR’ must be entered.

Attention: The necessary suggestions in Infoniqa ONE 200 must be defined in advance for all currencies used simultaneously (see Infoniqa one 200 receivable interface ).

Creating addresses in multiple clients and multiple currencies is only supported if the FAR address is created on the basis of a Vertec address. If a FAR address is created on the basis of a Vertec project, only the client and the currency of the project are used (see below).

If the reference number field is set on the address (Vertec address entry > more info > reference number), it will be interpreted as addressid of an existing address in Infoniqa ONE 200 and used when creating the new receivable. If no reference number is set there, a new address will be created.

If the customer number field is set on the address (Vertec address entry > more info > customer number), this number is interpreted as a personal account number if the system setting Consider customer number as PK number is activated.

The following shall be entered in Vertec:

• The reference number on the address.
• The personal account receivables on the address (on the settings page). This is used by default for the projects, but can be overwritten on the individual project.
• The personal account on the related projects that have not yet registered a personal account, in black font (indicates that the personal account number is inherited from the address).

When creating a debtor address based on a Vertec project, the debtor is opened in the currency of the project.

If the customer address already has a reference number, this address will be used, otherwise a new one will be created.

If the customer number field is set on the address (Vertec address entry > more info > customer number), this number is interpreted as a personal account number if the system setting Consider customer number as PK number is activated.

If the project already has a personal account number, this will be used as the number of the new debtor personal account.

• The personal account on the project (Project > Accounting > Personal account) in green (shows that the personal account was created at this level and applies only to this project.
• The reference number on the customer’s address, if none already existed.

If you are working with several currencies, the addresses must also be opened in all necessary currencies. However, when creating the creditor personal account based on the Vertec address, no specific currency is available.

Therefore, the system settings > Accounting > Currencies must be set accordingly. If nothing is specified, the creditor will be opened in CHF. If Euro is also to be used, it must state 'CHF,EUR’.

Attention: The necessary suggestions must be defined in advance for all currencies used in Infoniqa ONE 200 (see Infoniqa one 200 accounts payable extension ).

If the reference number field is set on the address (Vertec address entry > more info > reference number), it will be interpreted as addressid of an existing address in Infoniqa ONE 200 and used when creating the new creditor. If no reference number is set there, a new address will be created.

If the customer number field is set on the address (Vertec address entry > more info > customer number), this number is interpreted as a personal account number if the system setting Consider customer number as PK number is activated.

• The reference number on the address.
• The personal account payable at the address (on the Preferences page). If the option System settings > Project > Selection of suppliers is set to yes with only creditor PK, this address will now appear as a supplier for selection.