Fields in posting document
This is how the values in the posting document are generated
Product line
Standard
|Expert
Operating mode
CLOUD ABO
|ON-PREMISES
Modules
Services & CRM
Budget & Phases
Purchases
Resource Planning
Business Intelligence
Created: 23.05.2003
Machine translated
Updated: 01.03.2024
|
Article updated.
On the Invoice page on the invoice, you will find the posting document with the individual postings.
If you have set up an accounting interface, a Post button will appear. As soon as the invoice is charged, it can be posted directly to your accounting program.
Fields of the posting document
| Posting number | Returned by the accounting program after posting and entered automatically. |
| Date | This is where the value date is shown. It is set by Vertec based on the following information (in this order):
If the system setting Post Post a receipt directly? is set to No, this value can still be changed before posting. The debtor interfaces distinguish between invoice date and value date when posting. If the accounting interface allows it, the value date is used as the document date, while the invoice date is used as the date for the open item (dunning relevant). |
| Terms of payment | The due date is calculated based on the assigned payment terms. If no payment terms are assigned, a payment term of 30 days is assumed. |
Fields of posts
| Account | The account to which is posted in the accounting program . |
| Personal number | Debtor number in the accounting program. It must be available in order to be able to post Accounts Receivable in the accounting program. |
| O.R. No. | Uses the invoice number as the number for the open item. |
| Text | The posting text can be stored dynamically in the System Settings Accounting settings. By default, it includes the invoice number and the project description. |
| S/H | Indicates whether it is a debit or a credit posting. |
| Net | Shows the net amount of the posting. |
| Taxes | Shows the VAT amount of this posting. |
| Code (disambiguation) | Contains the VAT code used for this posting. Postings are broken down by , i.e. summed up by type of VAT. |
| Rate | Includes the VAT rate used for this posting. Postings are broken down by Vat type , i.e. summed up by type of VAT. |
| Gross | Net + tax. |
| KST | If cost units are defined in Vertec, the postings are additionally split by cost unit. For debit postings, the cost units appear as credit, for credit postings as accounts payable. |
Discount Bookings
A discount is distributed proportionally to all service postings, if no discount account is defined.
As soon as a discount account is defined (system settings), the entire discount is combined in a separate posting line.
Advances
Posting
Advance invoices are also posted to the accounting, as you can see on the tab Buchhaltung.
The imprest invoice shall post the amount to the imprest account:
- Accounts receivable (in the example
1050) - Advance account (in the example
2010)
Reversal
If the downpayment paid is now deducted from a later invoice, the chargeback is made:
The new invoice first posts back the downpayment:
- Advance account (
2010) - Accounts receivable omnibus account (
1050)
In addition, the actual invoice is posted:
- Accounts receivable omnibus account (
1050) - Revenue account Services (
6200) - Revenue account expenses (
6300)
This reconciles the imprest account and posts the revenue account with the correct amount.
The accounts are set up via the system settings > Accounting.