Days off for part-time employees

There are cases where individual employees work part-time and are credited too much time for holidays that do not last the whole day.

Whole holidays like Whit Monday etc. are not affected by this problem. If someone has a standard hour of 4h on a full day holiday, he gets 4h.

The problem occurs with hourly holidays such as 1h before Good Friday or 4h after Sechseläuten. Since Vertec does not know when these free hours take place (morning, afternoon?), and when the employee works 4h, this case is difficult.

For example, an employee always has a day off on Monday afternoons and therefore has a standard time of 4 hours on Mondays. If you now enter the Sechseläuten afternoon as a holiday in the standard user group, the standard time of the employee concerned drops to zero. If he still comes to work normally (in the morning), he will work correspondingly overtime. Depending on the company’s standard time model, this is not desirable; some companies would credit only half of the four hours or nothing at all.

There are two ways to illustrate this in Vertec:

You override the individual holidays directly on the employee.

For example, the standard user group has entered a half day off of 4 hours. The target time of all users assigned to the standard group is therefore four hours lower on that day.

For part-time employees, you can now enter a day off directly on the user under absences for the same date and enter the desired value there as hourly credit. If you enter a zero there, the user is not credited with anything and he has the same target time as on normal working days. If you want to credit only two hours instead of four hours, you enter two hours in the service entry accordingly.

You enter a user group for each level of employment, assign the corresponding workers and enter the hourly free days on a pro rata basis on the groups. To credit a 50% person with half of the Sechseläuten, you would enter a free day on the group with 2 hours of credit.

For this variant, the following should be noted:

• This variant only makes sense if the standard weekly hours of part-time employees are evenly distributed, since otherwise a separate user group would have to be entered for each variant (employee works in the afternoon/morning/not at all, etc.).
• The target time on the user group always represents a 100% workload. The employment level of the worker is therefore 100%, even if he is assigned to a user group that has only 32 target hours, i.e. 80%.
• User group changes of employees must be processed correctly:

With this variant, there are a few things to keep in mind if an employee changes user groups:

1. For example, if someone changes from 60% to 40%, he applies all days off in the group retroactively. His standard hours and thus also his overtime balance will therefore change afterwards, which is certainly undesirable. This can be solved by setting an overtime balance before changing the user group and transferring it via the Transfer Balances feature.
2. If vacations (and not just days off) are also entered in this user group, the vacation balance must also be transferred.
3. Since the employee applies the settings of the new group immediately, a change of the user group may only take place on the corresponding day or afterwards, but cannot be done in advance.