Address layouts

Select and edit address layouts

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Created: 06.05.2003

Machine translated

Updated: 18.10.2023 | Screenshots updated.

The address layout of each address

For each address, a special layout can be selected in Vertec. This is used to define how the corresponding address should look in the print. On each address, the print view is visible on the right:

If an address is newly created, the default template of this address type (person, company, etc.) is automatically selected. If a different layout is desired, this can be done in two ways:

Above the print view of the address, it has a Layout tab. If you select this, the Variable View is shown, in which you can customize the layout. To customize the address layouts, Ocl expressions can be used. These OCL expressions are each with a percentage sign %% so that they are recognizable as variables. You can also enter additional text manually, which will then be shown 1:1.
Right-clicking on View / Layout opens the window with the predefined layout templates. Select one and click Übernehmen to select an appropriate layout.

Create and edit layouts templates

Layout templates can only be edited by the administrator.

Click the New button in the Templates window, or select an existing template and click Edit. This will take you to the Template Editor.

Give the template a designation. We recommend that you select it in such a way that it is clear for which address type (simple address, person, company, contact and couple) this template can be selected (e.g. contact). Each template can be defined whether it should be used as the default for an address type. Only one standard can be defined per address type.

Ocl expressions can be used to customize the address layout. These should be enclosed with %% sign to make them recognizable as variables.

On the left, the available fields appear. Select the desired field and click on the >> button. The field is entered as a variable at the curson position in the address layout field on the right. You can enter additional text manually, or insert additional fields from the address entry. Use the appropriate OCL terms and enclose them with %%, or insert text manually (without % symbol), which will then be shown 1:1.

You can also enter OCL expressions in the Salutation and Salutation fields. These will then be applied for each new address of this type.

Variables and ocl expressions for address layouts, form-of-address and salutation

Company

Address Layout

%name%
%zusatz%
%adresse%
%plz% %ort%
%land%

form of address

For companies, the form of address remains blank.

salutation

%if sprache.asstring='DE' then 'Sehr geehrte Damen und Herren' else 
if sprache.asstring='FR' then 'Madame, Monsieur' else if sprache.asstring='IT' 
then 'Spettabile Ditta' else 'Dear Sir or Madam' endif endif endif%

Contact Us

Address Layout

Since it is possible by the system to enter the contact person as a shortcut or as text, the contact address layout must respond correctly to both variants of person information:

%firma.name%
%if person->notempty then person.vorname+' '+person.name else vorname+' '+name endif%
%zusatz%
%adresse%
%plz% %ort%
%land%

form of address

From Vertec version 6.6:

%if sprache.asstring='DE' then if gender = 'male' then 'Herr' else if gender = 'female' then 'Frau' else if person.notNull then person.vorname else vorname endif endif endif
else if sprache.asstring='FR' then if gender = 'male' then 'Monsieur' else if gender = 'female' then 'Madame' else if person.notNull then person.vorname else vorname endif endif endif
else if sprache.asstring='IT' then if gender = 'male' then 'Signore' else if gender = 'female' then 'Signora' else if person.notNull then person.vorname else vorname endif endif endif
else if gender = 'male' then 'Mr' else if gender = 'female' then 'Ms' else if person.notNull then person.vorname else vorname endif endif endif endif endif endif%

Before Vertec version 6.6:

%if sprache.asstring='DE' then if ismale then 'Herr' else 'Frau' endif
else if sprache.asstring='FR' then if ismale then 'Monsieur' else 'Madame' endif
else if sprache.asstring='IT' then if ismale then 'Signore' else 'Signora' endif
else if ismale then 'Mr' else 'Ms' endif endif endif endif%

salutation

From Vertec version 6.6:

%if sprache.asstring='DE' then
  if gender = 'male' then 'Sehr geehrter' else if gender = 'female' then 'Sehr geehrte' else 'Guten Tag' endif endif
else
  if sprache.asstring='FR' then
    if gender = 'male' then 'Cher' else if gender = 'female' then 'Chère' else 'Bonjour' endif endif
  else
    if sprache.asstring='IT' then
      if gender = 'male' then 'Egregio' else if gender = 'female' then 'Egregia' else 'Buon giorno' endif endif
    else
      'Dear'
    endif
  endif
endif% %anrede% %if person.notNull then person.name else name endif%

Before Vertec version 6.6:

%if sprache.asstring='DE' then if ismale then 'Sehr geehrter' else 'Sehr geehrte' endif
else if sprache.asstring='EN' then 'Dear' else ''endif endif% %anrede% %name%

Additional variables for contacts:

Form of address Person: %person.address%
Title Person: %person.title%

Personality

Address Layout	%vorname% %name% %zusatz% %adresse% %plz% %ort% %land%
form of address	From Vertec version 6.6: %if sprache.asstring='DE' then if gender = 'male' then 'Herr' else if gender = 'female' then 'Frau' else vorname endif endif else if sprache.asstring='FR' then if gender = 'male' then 'Monsieur' else if gender = 'female' then 'Madame' else vorname endif endif else if sprache.asstring='IT' then if gender = 'male' then 'Signore' else if gender = 'female' then 'Signora' else vorname endif endif else if gender = 'male' then 'Mr' else if gender = 'female' then 'Ms' else vorname endif endif endif endif endif%
form of address	Before Vertec Verison 6.6: %if sprache.asstring='DE' then if ismale then 'Herr' else 'Frau' endif else if sprache.asstring='FR' then if ismale then 'Monsieur' else 'Madame' endif else if sprache.asstring='IT' then if ismale then 'Signore' else 'Signora' endif else if ismale then 'Mr' else 'Ms' endif endif endif endif%
salutation	From Vertec version 6.6: %if sprache.asstring='DE' then if gender = 'male' then 'Sehr geehrter' else if gender = 'female' then 'Sehr geehrte' else 'Guten Tag' endif endif else if sprache.asstring='FR' then if gender = 'male' then 'Cher' else if gender = 'female' then 'Chère' else 'Bonjour' endif endif else if sprache.asstring='IT' then if gender = 'male' then 'Egregio' else if gender = 'female' then 'Egregia' else 'Buon giorno' endif endif else 'Dear' endif endif endif% %anrede% %name%
salutation	Before Vertec Verison 6.6: %if sprache.asstring='DE' then if ismale then 'Sehr geehrter' else 'Sehr geehrte' endif else if sprache.asstring='EN' then 'Dear' else ''endif endif% %anrede% %name%

Couple

If the persons are assigned as an object, the form-of-address and salutation of the respective person can be used. PersonA is considered to be the more relevant and is therefore mentioned first, regardless of gender or status. Since directly entered names in couples have no gender, it is not possible to create a correct form-of-address / salutation and only first name name is given without further form-of-address.

Address Layout	%if personA->notempty then personA.anrede+' '+personA.vorname+' '+personA.name else vornameA+' '+nameA endif% %if personB->notempty then personB.anrede+' '+personB.vorname+' '+personB.name else vornameB+' '+nameB endif% %zusatz% %adresse% %plz% %ort% %land% So the result for person assignment is: Ms. Judith Feller (or formOfaddress in the language/formOfaddress) Mr. Christoph Keller and for direct input: Judith Feller Christoph Keller
form of address	The form-of-address for couples belongs to the respective person and is either applied by the person or omitted altogether. This means that the form-of-address for couples remains blank and is incorporated directly into the address layout.
salutation	If persons are assigned, the salutation can be applied from the person objects. Without the person objects (i.e. if only names have been entered on the couple), the gender of the addressee remains unknown and the correct salutation must be inserted manually, at least for the salutation in DE/FR/IT. For the English salutation “Dear” first name can be used. The salutation for couples is 2-line.
	From Vertec version 6.6: %if personA.notNull then personA.briefanrede else if sprache.asstring='DE' then 'Guten Tag ' else if sprache.asstring='FR' then 'Bonjour ' else if sprache.asstring='IT' then 'Buon giorno ' else 'Dear ' endif endif endif + vornameA + ' ' + nameA endif% %if personB.notNull then personB.briefanrede else if sprache.asstring='DE' then 'Guten Tag ' else if sprache.asstring='FR' then 'Bonjour ' else if sprache.asstring='IT' then 'Buon giorno ' else 'Dear ' endif endif endif + vornameB + ' ' + nameB endif%
	Before Vertec version 6.6: %if personA->notempty then personA.briefanrede else if sprache.asstring='EN' then 'Dear ' + vornameA+' '+nameA else vornameA+' '+nameA endif endif% %if personB->notempty then personB.briefanrede else if sprache.asstring='EN' then 'Dear ' + vornameB+' '+nameB else vornameB+' '+nameB endif endif%

Simple Address

Address Layout	%vorname% %name% %zuHanden% %zusatz% %adresse% %plz% %ort%
form of address	From Vertec version 6.6: %if sprache.asstring='DE' then if gender = 'male' then 'Herr' else if gender = 'female' then 'Frau' else vorname endif endif else if sprache.asstring='FR' then if gender = 'male' then 'Monsieur' else if gender = 'female' then 'Madame' else vorname endif endif else if sprache.asstring='IT' then if gender = 'male' then 'Signore' else if gender = 'female' then 'Signora' else vorname endif endif else if gender = 'male' then 'Mr' else if gender = 'female' then 'Ms' else vorname endif endif endif endif endif%
form of address	Before Vertec version 6.6: %if sprache.asstring='DE' then if ismale then 'Herr' else 'Frau' endif else if sprache.asstring='FR' then if ismale then 'Monsieur' else 'Madame' endif else if sprache.asstring='IT' then if ismale then 'Signore' else 'Signora' endif else if ismale then 'Mr' else 'Ms' endif endif endif endif%
salutation	From Vertec version 6.6: %if sprache.asstring='DE' then if gender = 'male' then 'Sehr geehrter' else if gender = 'female' then 'Sehr geehrte' else 'Guten Tag' endif endif else if sprache.asstring='FR' then if gender = 'male' then 'Cher' else if gender = 'female' then 'Chère' else 'Bonjour' endif endif else if sprache.asstring='IT' then if gender = 'male' then 'Egregio' else if gender = 'female' then 'Egregia' else 'Buon giorno' endif endif else 'Dear' endif endif endif% %anrede% %name%
salutation	Before Vertec version 6.6: %if sprache.asstring='DE' then if ismale then 'Sehr geehrter' else 'Sehr geehrte' endif else if sprache.asstring='EN' then 'Dear' else ''endif endif% %anrede% %name%

Addressing abroad

The Post Office recommends that the country of destination be indicated in French or English on the last line of the address. The ISO country code should only be indicated on the consignment note for URGENT and parcel consignments. Example:

1035 SE Amsterdam
Netherlands

Delete address layout

To delete an address layout template, select it in the Template Editor and click Delete:

In doing so, you should consider the following:

Do not delete address layout templates that are defined as the default for an address type (see above).
Make sure that there is at least one template for each address type. Otherwise, new addresses will not have an automatic address layout.
Deleting the address layout template does not change the existing addresses. If you want to change the address layout of the up-to-date address, you can do so on the address as described here.

Block selection / editing of address layouts

The processing of address information can be controlled via user rights on the corresponding attributes.

Selecting address layout templates and editing the layout can be controlled separately via the user rights. The user right for this is linked to the member AdressLayout.adresslayout.

For example, if you want address administrators not to be able to select a different address pattern or change the layout information themselves, you can revoke the write permission on this member.

Print address

If you want to output the layouted address, for example in a Word report, the corresponding OCL expression is adresstext.